PS Cafe Pro — Multi-Tenant Gaming Venue SaaS & POS Platform

Stations are typed — gaming devices, entertainment units, tables and rooms — and each carries its own price list rather than inheriting a global rate. A station can also be marked as cafeteria-only, meaning it takes orders but is never billed for time, which removes an entire class of accidental time charges.

Four pricing shapes coexist on one floor: hourly single, hourly multi, per-match single and per-match multi, plus rooms that charge an opening fee and then a price per person. The rate is resolved from the station and the chosen mode at the moment the session opens, shown to the cashier before confirmation, and written onto the session so a later price change cannot rewrite it.

A session can move to another station or fold into another session mid-play. Transfers carry the elapsed time and the rate that was already agreed rather than re-pricing at the destination, and merges combine consumption without producing two invoices for the same play — the outcome is one bill that still explains where each part came from.

Orders attach to a running session or stand alone as a quick sale. Submission is idempotent: a retried or double-clicked order resolves to the same invoice rather than creating a second one, which is what keeps a busy counter from silently charging twice.

Finished products and raw materials are tracked as separate stocks with separate shortage views, because running out of a sellable item and running out of an ingredient are different operational problems that need different alerts.

A product can be defined by a recipe over raw materials. Selling it draws the ingredients down and derives its cost from them, so the margin shown next to the price is a computed number — and when the cost exceeds the price, the negative margin is displayed rather than clamped to zero.

Customers are first-class records that sessions, orders and payments attach to, so a regular's history is one timeline instead of scattered receipts. A session can also run for a guest, which keeps the fast path fast.

Balance and debt are two independent ledgers on the same customer and are never netted into one figure. Debt settles FIFO — the oldest unpaid amount clears first — so a partial payment always maps to specific historical charges instead of an ambiguous lump.

One invoice can be settled from several sources at once — cash, customer balance, and the remainder left as debt. Each part is recorded as its own movement, which is what lets treasury, customer balance and outstanding debt all stay correct after a split payment.

A shift opens with a declared float and becomes the container for every session, sale and expense that follows. Until one is open, the operations and cafeteria screens refuse to transact. Closing reconciles expected against counted and stores the difference as part of the shift record.

Deposits and withdrawals form a single ledger with a running net, attributable by employee, type and date. Cash movement is therefore explainable after the fact rather than inferred from a closing total.

Promotions apply a discount or a fixed hourly price, and only to hourly contexts. Per-match pricing is deliberately excluded so a promotion can never quietly alter a fixed-price match — a boundary the UI states out loud rather than leaving to documentation.

Rewards accrue from paid time only and are redeemed within the same session. Both halves of that rule matter: earning only from paid time stops free time from generating value, and spending in-session stops a reward from ever earning another reward.